Project Management Office | ACTS Integration

Project Management Office (PMO)

Definition, Deployment, Operation and Enhancement

PMOs are increasingly being entrusted with more strategic responsibilities.

Organizations continue to be challenged with the consistent application of defined project management processes, resource planning, forecasting, and other business demands. A well-managed Project Management Office (PMO) can address these challenges.

What exactly your PMO looks like and what it does really depends on the needs of your company.

No two PMOs in the world are exactly the same.

Before you go about setting up a PMO, we help you analyze what your needs are and define exactly what kind of PMO will help you best. Then we will walk with you until your PMO is well established and settled in.

The different roles a PMO can play are:

Functional, Structural, Disciplinary
Managing shared resources across all projects administered by the PMO.
Identifying and developing project management methodology, best practices, and standards.
Coaching, mentoring, training, and oversight.
Monitoring compliance with project management standards, policies, procedures, and templates by means of project audits.
Developing and managing project policies, procedures, templates, and other shared documentation.
Coordinating communication across projects.

Define the Requirement

For you to identify the most effective PMO model for your company at your current state you need to perform several neutral assessments that will inform the decisions to be made.

We guide you through these assessments,
Help you identify what you currently need and what future goals can be based on your strategic goals.
Then we help you mix and match to create the PMO model that serves you best.

There are different TYPES of PMOs'

Self-contained Project
Project Support Office
Center of Excellence
Project Compliance Office
Enterprise Project Management Office

Operating a PMO

Once the PMO type has been developed and implemented you go into operation mode, meaning the PMO has become Business as Usual (BAU). Now you need to keep an eye on how the processes are working for each project. You ensure new team members are familiarized with the processes and become comfortable using them.

How/Where we FIT IN:

Coaching, Training & Facilitation
Regular PMO Health Checks and Milestone Tracking
Regular 360 Assessments

Health Check & Continous Improvement

We have different approaches that have been tried, tested with various analysis tools to facilitate these health checks and extract the relevant information and formulate recommendations based on these. These approaches have been developed and gathered over the years of experience our teams have spent in this area.

The goal of the Health Check is always improvement. It is not punitive, hence results will be kept confidential and information will be disseminated in such a way that individuals are protected, but the relevant findings are extracted.

Deploy the Office

This is very involving and requires a through assessment and "implementation of:

1. The PEOPLE who will be part of this office

2. It is critical to map out and document the PROCESS the office will follow to enable its services and add value to the organization. This is complementary to the other services we provide at ACTS Integration.

3. Once this is People & Process has been set. We then explore and embark on implementation of the TOOLS & TECHNOLOGY that will optimize the operation of the office.

EXPLORE MORE

Roadmap to an Efficient PMO Deployment

GET IN TOUCH

We are Happy to share more information

hello@acts-i.com

(254) 724 528 430

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